PBExpo Terms and Conditions PartsBase, Inc. updated this policy on April 18, 2025.
Welcome to PBExpo!
Before completing your registration, please read the following terms and conditions carefully. By registering for the Event, you agree to these terms and conditions. These terms and conditions (these "Terms") govern your registration for and participation at any PBExpo event (the "Event") and are an agreement between PartsBase, Inc. (or such other applicable PartsBase, Inc. contracting entity) ("PBExpo," "PartsBase, Inc.," "we," "us," or "our") and you. You represent to us that you are authorized to enter into these Terms.
1. Event You may only register for and attend the Event by these terms. You must complete the event registration process and pay any registration fee to register. Unless the Event's registration webpage specifies otherwise or we expressly inform you otherwise, you must be at least 18 years of age on the first day of the Event. Event registration is subject to availability and may close earlier than the posted deadline, as determined in our sole discretion. We may also change the event program at any time in our sole discretion. You will at all times comply with the PBExpo Code of Conduct.
2. Safety and Security. Your safety and security are important to us. You understand that security will conduct a reasonable search of you and your property upon entry to the Event, and they may ask you to provide photo identification. We may deny entry if you refuse to participate in these security measures. We also reserve the right to ask you to leave the Event if your behavior causes us concern for the safety or security of Event attendees. You will not receive a refund if we deny entry or ask you to leave.
3.2 Sharing with Event Exhibitors and Sponsors. We may provide your contact and company information to Event Sponsors/Exhibitors if (a) you elect to attend any sessions or other activities at the Event involving Event Sponsors (in which case we would provide your contact information and company information only to the Event Sponsor involved in such session or other activity) or (b) you opt-in during registration or otherwise to receive communications from our Event Sponsors.
3.3 Voice and Image. By participating in the event experiences, you agree that we may derive information from recordings of your voice and images of your face and retain and use all resulting information, in each case, in accordance with the PBExpo Privacy Notice.
4. Intellectual Property
4.1. All materials presented at PBExpo are the intellectual property of PartsBase, Inc., PBExpo, or its partners. Attendees may not reproduce, distribute, or use any materials without written permission.
4.2 Recordings and Your Materials You grant us, our affiliates, and our independent contractors the right to record, film, photograph, and capture your voice and image in any media at the Event (the "Recordings"). You grant to PartsBase, Inc., PBExpo, and its affiliates, agents, employees, and assigns an irrevocable, nonexclusive, perpetual, worldwide, royalty-free right and license to use, reproduce, modify, distribute, and translate, for any purpose relating to our business, all or any part of the Recordings and Your Materials (means all materials submitted including, for example, your name and biographical information) or presented by you (in electronic copy or hard copy, verbally, or otherwise). We may edit the Recordings and Your Materials, use them alone or with other information, and allow others to use and disseminate them. To the maximum extent permitted by law, you waive any moral rights you may have in the Recordings and Your Materials. You represent and warrant that (a) Your Materials are true and accurate to the best of your knowledge, (b) you have the necessary rights and permissions to grant the license in this Section 4, and (c) Your Materials do not violate or infringe any copyright, trademark, or other proprietary rights of any person or entity.
5. Registration Confirmation
5.1. Your registration for PBExpo is subject to acceptance by the PBExpo Team. Upon successful registration, you will receive a confirmation email containing details of your registration and event information.
5.2. Registrations are non-transferable and may not be resold.
6. Cancellation and Refund Policy
6.1. If you need to cancel your registration, you may do so in writing by emailing info@pbexpo.org no later than 90 days before the Event. Cancellations will incur a 25% processing fee (for paid attendees).
6.2. Cancellations made less than 90 days before the Event will not be refundable.
6.3. PBExpo reserves the right to cancel or reschedule the Event.
7. Event Changes
7.1. PBExpo reserves the right to change the event schedule, speakers, or venue as necessary. We will promptly communicate any significant changes to registered attendees.
8. Privacy and Data Protection
8.1. By registering for PBExpo, you consent to the collection and use of your personal information for event purposes, including registration processing, communication, and attendee management.
8.2. We will process your personal information according to our Privacy Policy. To find more details, please visit the privacy policy page.
9. Marketing Messaging Opt-In
9.1. By registering for PBExpo, you agree to receive marketing communications from PBExpo and its partners. These communications may include emails, SMS text messages, in-app notifications, newsletters, promotional offers, product updates, and updates about future events.
9.2. You may opt out of marketing communications anytime by clicking the unsubscribe link in each communication.
10. Code of Conduct
10.1. At PartsBase, we firmly believe in the value and importance of an environment where all PBExpo members feel welcome and safe. This Code of Conduct outlines the behavior we expect from PBExpo attendee members, sponsors, and exhibitors interacting at PBExpo events and programs.
10.2. You will behave in a way that facilitates a safe and supportive environment for all PBExpo events and program participants.
10.3. You will not engage in disruptive speech or behavior or interfere with other individuals' participation in PBExpo events and programs.
10.4. You will not engage in any form of harassing, offensive, discriminatory, or threatening speech or behavior, including but not limited to relating to race, gender, gender identity and expression, national origin, religion, disability, marital status, age, sexual orientation, military or veteran status, or other protected category.
10.5. You will comply with all applicable laws and, in the context of PBExpo events, all of our event-specific requirements (including all health and safety requirements), and, in the context of PBExpo programs, all of our program-specific requirements.
10.6. PBExpo reserves the right to remove any attendee, sponsor, or exhibitor who violates the code of conduct without a refund.
11. Liability
11.1. We and our affiliates and licensors are not liable to you under any cause of action or theory of liability. Even if a party learns about the possibility of such damages, we specifically exclude liability for (a) indirect, incidental, special, consequential, or exemplary damages and (b) lost profits, revenues, customers, opportunities, or goodwill.
11.2. Attendees are responsible for travel arrangements, accommodations, meals, and personal incidentals.
12. Governing Law
12.1. These terms and conditions are governed by and construed by the laws of the State of Florida and/or the jurisdiction in which PBExpo operates.
13. Contact Information For any questions or concerns regarding these terms and conditions, please get in touch with us at info@pbexpo.org.
By completing your registration, you acknowledge that you have read, understood, and agree to abide by these terms and conditions.
