PBExpo Privacy Policy
PartsBase, Inc. updated this policy on April 18, 2025.
At PBExpo, presented by PartsBase Inc. (“we”, “our”, “us”, “PartsBase Inc.”, “PartsBase”, or “PBExpo”), using this notice (the “Notice”), we are committed to safeguarding the privacy of our attendees, participants, and partners. This Privacy Policy outlines how we collect, use, disclose, and protect our personal information with PartsBase, PBExpo events, and related activities.
1. Introduction
As a community of buyers, sellers, and market researchers, we understand the importance of privacy and are dedicated to handling your personal information with care and integrity. This Privacy Policy outlines our practices regarding the information we collect through our websites, products, services, online platforms, and applications that reference this Privacy Policy (collectively, "PartsBase").
By participating in PBExpo and using PartsBase services, you consent to the practices described in this Privacy Policy.
2. Information We Collect
We collect various personal information to provide and improve our services, enhance your experience, and communicate with you effectively.
2.1 Information You Provide
- Registration Information: When you register for PBExpo, we collect personal information, including your name, email address, phone number, company name, job title, and other relevant details.
- Communication: When communicating with us, any information you provide, such as inquiries or feedback.
2.2 Automatic Information
- Usage Data: We automatically collect information about your interaction with our websites and services, including your IP address, browser type, device information, and access times.
- Cookies and Tracking Technologies: We use cookies and similar technologies to enhance user experience, remember preferences, and analyze website traffic.
2.3 Information from Other Sources
Third-Party Sources: We may receive information from third-party partners, such as updated contact details, to enhance our records and improve the delivery of our services.
3. How We Use Your Information
We use your personal information to operate, improve, and personalize our services. Specifically, we may use your information for the following purposes:
3.1 Event Management
- Registration and Attendance: manage your registration, participation, and access to PBExpo events.
- We will send you updates, confirmations, and information related to PBExpo, including event schedules and speaker details.
3.2 Service Improvement
Enhancement: To analyze performance, troubleshoot issues, and improve the usability of our websites and services.
3.3 Personalization and Recommendations
Customization: To tailor content and recommend features, products, and services that may interest you.
3.4 Legal Compliance
Regulatory Requirements: To comply with applicable laws and regulations, including identity verification and fraud prevention.
3.5 Marketing Communications
Marketing Communications Opt-In: With your consent, we may send you marketing messages (SMS), newsletters, and promotional offers from PartsBase and our partners. You can opt out anytime by following the unsubscribe instructions included in these communications.
4. Sharing Your Information
We do not sell your personal information to third parties. We only share your information as described below:
4.1 Service Providers
Third-Party Services: We engage third-party service providers to perform functions such as event management, payment processing, email delivery, and data analysis. These providers have access to personal information necessary to perform their functions, but are prohibited from using it for other purposes.
4.2 Legal and Safety Obligations
- Compliance: We may disclose personal information when required by law or to protect the rights, property, or safety of PartsBase, our users, or others.
4.3 Business Transfers
- Corporate Changes: Personal information may be transferred to the acquiring entity during a merger, acquisition, or asset sale.
5. International Data Transfers
PartsBase operates globally, and your personal information may be transferred, stored, and processed in the United States or other countries where we or our service providers maintain facilities. We ensure that such transfers comply with applicable data protection laws and protect your personal information adequately.
6. Security of Your Information
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.
Our security practices include:
- Encryption: We use encryption protocols to protect data during transmission.
- PCI DSS Compliance: We adhere to Payment Card Industry Data Security Standards when handling credit card information.
- Access Controls: We restrict access to personal information to authorized personnel only.
7. Your Rights and Choices
You have the following rights regarding your personal information:
Under data protection laws, you have the following rights:
- Access: You have the power to confirm whether we are processing your data and request a copy of your personal information. You can also inquire about how we process your data, including what information we hold about you, who it is shared with, and how it is used.
- Erasure: You can request the deletion of your data when it is no longer needed for the purposes for which it was received or if it should have already been deleted.
- Objection: You can ask us not to process your data in certain situations, such as when we use your information for our legitimate interests.
- Rectification: You can request modifications or corrections to your data if it is inaccurate or incomplete.
- Data portability: You can easily request a portable copy of your data in a structured format, which can then be shared with another organization upon request. Restriction of the processing: You can limit the processing of your data under specific circumstances.
You or your parents/legal guardians (for minors under 14) can withdraw consent granted for a specific purpose at any time, giving you complete control over your data.
7.4 Cookie Management
Cookies: You can manage cookies through your browser settings. Disabling cookies may affect the functionality of our websites.
8. Children’s Privacy
PBExpo is not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you believe a child has provided us with personal information, please get in touch with us at info@pbexpo.org, and we will take steps to delete such information.
9. Retention of Information
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy. In certain circumstances, we may maintain information for extended periods as required by law or for legitimate business interests.
10. Additional Privacy Disclosures for California Residents
Under the California Consumer Privacy Act (“CCPA”) effective January 1, 2020, PartBase, Inc. (“we” or “PartsBase”) using this notice (the “Notice”), we are providing the following details regarding personal information (as defined in the CCPA) about travelers, website users and business partners who are California residents that we have collected or disclosed within the preceding 12 months. This Notice supplements PartsBase’s privacy notices.
10.1 Categories of Personal Information Collected
We collected the following categories of personal information:
A. Identifiers, such as name, contact information, online identifiers, email address, account name, and other government-issued identifiers;
B. Personal information, as defined in the California customer records law, subdivision (e) of Section 1798;
C. Commercial information, such as transaction information and transaction history;
D. Internet or network activity information, such as browsing history and interactions with our website;
E. Geolocation data, such as device location and IP location; and
F. Professional or employment-related information, such as work history and prior employer.
We may use this personal information for the following business purposes: (i) to operate, manage, and maintain our business, (ii) to provide our products and services, and (iii) to accomplish our business purposes and objectives, including, for example, using personal information to develop, improve, repair, and maintain our products and services and to fulfill your requests; personalize, advertise, and market our products and services; conduct research, analytics, and data analysis; maintain our property; undertake quality and safety assurance measures; conduct risk and security control and monitoring; detect and prevent fraud; perform identity verification; perform accounting, audit, and other internal functions, such as internal investigations; to carry out corporate transactions, such as mergers, joint ventures or acquisitions; comply with law, legal process, and internal policies; maintain records; and exercise and defend legal claims.
10.2 Disclosures Made to Third Parties
We disclosed the following personal information to third parties such as our service providers, affiliates, and PartsBase Users (e.g., sellers and buyers of the platform while requesting quotes, payment systems, and related suppliers, suppliers that update PartsBase systems, etc.) for our operational business purposes:
A. Identifiers, such as name, contact information, online identifiers, email address, account name, and other government-issued identifiers;
B. Personal information, as defined in the California customer records law, subdivision (e) of Section 1798;
C. Commercial information, such as transaction information and transaction history;
D. Internet or network activity information, such as browsing history and interactions with our website;
E. Geolocation data, such as device location and IP location; and
F. Professional or employment-related information, such as work history and prior employer.
10.3 “Sales” of Personal Information
We have not “sold” your personal information and will not do so without first revising this Notice.
For purposes of this Notice, “sold” or “sale” means the disclosure of personal information for monetary or other valuable consideration to another business or a third party for financial or other valuable consideration but does not include, for example, the transfer of personal information as an asset that is part of a merger, bankruptcy, or other disposition of all or any portion of our business.
However, we allow third parties to collect personal information through our services and share personal information with third parties for the business purposes described in this Notice. For more information, please refer to the relevant section of this privacy notice.
10.4 Access Requests
If you are a California resident, you may request that we disclose to you the following information covering the 12 months preceding your request:
- The categories of personal information we collected about you and the categories of sources from which we collected such personal information.
- The specific pieces of personal information we collected about you.
- The business or commercial purpose is to collect personal information about you.
- The categories of personal information about you that we otherwise shared or disclosed, and the categories of third parties with whom we shared or to whom we disclosed such personal information (if applicable).
Please follow the “Contacting Us” section below to make such a request. In some instances, we may decline to honor your request where an exception applies, such as where the disclosure of personal information would adversely affect the rights and freedoms of another California resident.
10.5 Deletion Requests
If you are a California resident, you may request that we delete the personal information we collected from you. Please contact us using the “Contacting Us” section below to make such a request. In certain cases, we may choose not to fulfill your request if an exception applies. This could occur when we need the information to complete a transaction for which personal data was collected, or if disclosing that personal information would negatively impact the rights and freedoms of another California resident.
10.6 Unlawful Discrimination
You can be free from unlawful discrimination for exercising your rights under the CCPA.
10.7 Additional Privacy Disclosures for Nevada Residents
We do not sell Covered Information as defined under Nevada law.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website. We encourage you to review the Policy periodically for any changes.
12. Contacting Us
If you need additional information on any of the above or would like to submit a request for personal information under the CCPA, please email us at info@pbexpo.org or visit our website: http://www.pbexpo.org
By participating in PBExpo and using PartsBase services, you acknowledge that you have read, understood, and agreed to this Privacy Policy.
Updates
PartBase, Inc. publishes this Notice, which may be changed at any time, subject to applicable legal requirements to notify you or obtain your consent.
